ReqCity, LLC Privacy Policy

1. INTRODUCTION

This ReqCity, LLC Privacy Policy (Privacy Policy) describes the privacy and security practices that ReqCity, LLC Corporation, its subsidiaries, and affiliates (ReqCity, we, or us) employ when collecting, using, and handling (processing) personal information about you in connection with our online and offline recruitment activities. It also explains the choices you have in relation to these processing activities.

Personal information means all information that relates to an identified individual or to an identifiable individual. For example, your name, address, email address, educational and employment background, CV, and job qualifications. Personal information is also referred to as information about you.

This Privacy Policy was last changed on March 31, 2022. However, the Privacy Policy may change over time to comply with legal requirements or to meet our changing business needs. The most up-to-date version of the Privacy Policy can be found on this website. In case there is an important change that we want to highlight to you, we will also inform you in another appropriate way (for example, via a pop-up on our website).

This Privacy Policy applies to ReqCity’s processing of personal information of candidates in connection with ReqCity career website and ReqCity recruiting activities more generally, conducted both offline and online via third-party websites.

ReqCity, LLC is responsible for the processing of your personal information as described in this Privacy Policy.

WHICH CATEGORIES OF PERSONAL INFORMATION DO WE PROCESS?

We process personal information such as your name, address, email address, educational and employment background, CV, and job qualifications as set out in this Privacy Policy.

We process personal information that you provide directly to us in connection with the below purposes, such as when you register in the ReqCity, submit a job application, or interview with us. We may also receive personal information from other sources, such as during references, background, or employment checks, and from third-party recruitment sources and assessment sites.

WHY AND HOW DO WE USE YOUR PERSONAL INFORMATION?

We use personal information to respond to your requests or application; for recruitment and hiring purposes; to enable your use of, and to develop, improve, and secure, our recruiting activities and ReqCity, LLC products and services; and to comply with applicable laws.

Your personal information may be shared throughout ReqCity’s organization and with third parties such as service providers, related companies in the event of a reorganization, and government authorities as required by law.

If you believe your personal information has been used in a way that is not consistent with the Privacy Policy, please contact us immediately.

2. SCOPE

This Privacy Policy applies to ReqCity’s processing of personal information of candidates or potential candidates who have expressed an interest in ReqCity, LLC (you or your) in connection with:

3. WHO IS RESPONSIBLE FOR PROCESSING YOUR PERSONAL INFORMATION?

ReqCity, LLC is responsible for the processing of your personal information as described in this Privacy Policy.

4. WHICH CATEGORIES OF PERSONAL INFORMATION DO WE PROCESS AND FROM WHICH SOURCES?

We process personal information that you provide directly to us, such as when you register on the ReqCity, LLC website, submit a job application on the Sites or at a recruiting event, or when we conduct a phone or in-person interview. We may also receive personal information about you from other sources, such as from persons you indicate as a reference, persons who referred you for a position, in connection with background or employment checks, and from third-party recruitment sources, including Sites. Sites include, without limitation, social sites where you have created a public page or profile or otherwise given permission so that recruiters can access your information on these sites. They also can include vendor sites where ReqCity, LLC has invited you to participate in assessments, evaluations, or online interviews. Online video interviews are subject to supplemental privacy terms.

ReqCity, LLC may process the following categories of personal information for our recruitment activities as further described in Section 5 of this Privacy Policy:

5. WHY AND HOW DO WE USE YOUR PERSONAL INFORMATION?

We use personal information for the following purposes:

These purposes are described below in further detail.

If you get in touch with us (for example, through Req City, LLC, website, contact forms on the Sites, contact with our recruiters or at events or via Sites) we process information about you to communicate with you about your application or job interests. For example, we may update you on the status of your application, inform you about new vacancies or invite you for recruitment activities such as a phone or in-person interview.

We process information about you to connect the right candidate with the right job at ReqCity, LLC and evaluate whether you are the right applicant for a position. We may therefore include information about you in our recruitment databases to manage ReqCity’s candidate selection and recruiting processes. If you are selected for a position at ReqCity, information about you will also be used to facilitate the hiring process. Please be aware that, prior to hiring you and in order for ReqCity, LLC to be able to extend an offer to you, you may be requested to complete a background check in accordance with ReqCity, LLC policies, and local law. For more information about this background check and the processing of information about you in connection with a background check, please see ReqCity’s Background Check Process. Depending on your region, additional details regarding our use of background check information about you may also be specified in the applicable privacy notices and/or policies of our background check service provider.

ReqCity, LLC may invite you to participate in assessments to evaluate your suitability for a position. In evaluating your suitability for the position, ReqCity, LLC may access your assessment and receive results from the Sites.

When you choose to register with us to set up a ReqCity, LLC, website account, we need to process your personal information so that we can create and administer your personal account. Upon creating your account, we will send you your personal login information. This personal information enables us to administer your account (such as authenticating your access or changing your password at your request).

In order to analyze, develop and improve ReqCity, LLC, website, our recruiting activities, and ReqCity, LLC products, and services, ReqCity, LLC may process information about you, for example, if you encountered any problems in using ReqCity, LLC, website or if it is not functioning as expected. We may also process information about you to develop and test new products or system versions, patches, and updates.

We may use personal information about you as necessary to maintain the security of the ReqCity, LLC, website, and our sites, systems, and networks. For example, we may process information about you when investigating suspicious activity on our sites, systems, and networks.

In some cases, we may process information about you to comply with applicable laws and regulations, such as legally mandated reporting or other legal process requests. We may also process information about you in the performance and organization of our business and internal management, for example, to conduct audits and investigations, for mergers and acquisitions, finance and accounting, archiving and insurance purposes, and in the context of dispute resolution.

6. FOR HOW LONG DO WE RETAIN PERSONAL INFORMATION?

ReqCity, LLC maintains your personal information for the following retention periods:

To the extent permitted or required by law, or as requested by you, ReqCity, LLC may delete your personal information at any time. As a result, you should retain your own copy of any information you submit to us.

7. WHEN AND HOW CAN WE SHARE YOUR PERSONAL INFORMATION?

Sharing within ReqCity

Information about you may be shared globally throughout ReqCity’s organization. ReqCity, LLC employees and contractors are authorized to access personal information only to the extent necessary to serve the applicable purpose and to perform their jobs and are bound by appropriate confidentiality agreements.

Sharing with third parties

Where necessary, we share personal information with the third parties described below.

When third parties are given access to your personal information, we require them to abide by contractual, technical, and organizational measures designed to ensure that your personal information is processed only to the extent that such processing is necessary, consistent with this Privacy Policy, and in accordance with applicable law. Note that some of these third parties, such as our background check service providers may also maintain additional privacy policies and notices on behalf of ReqCity.

8. HOW IS PERSONAL INFORMATION HANDLED GLOBALLY?

ReqCity, LLC is a nationwide business and personal information is transferred, accessed, and stored globally including in regions outside of the one in which you reside. If your personal information is transferred to a ReqCity, LLC recipient or third party in a state that does not provide an adequate level of protection for personal information ReqCity, LLC will take measures designed to ensure that your personal information is adequately protected.

9. HOW IS YOUR PERSONAL INFORMATION SECURED?

ReqCity, LLC has implemented appropriate technical, physical, and organizational measures designed to protect your personal information against accidental or unlawful destruction or accidental loss, damage, alteration, unauthorized disclosure or access as well as all other forms of unlawful processing (including, but not limited to, unnecessary collection) or further processing.

10. WHAT ARE YOUR CHOICES?

Depending on your state of residence, you may have certain choices and rights in relation to our use of information about you, such as the right to access, correct and update, erase or delete, and obtain a copy of your personal information.

You can exercise these choices in accordance with applicable laws, by filling out our contacting us and making the request.

11. DOES REQCITY, LLC COLLECT SENSITIVE PERSONAL INFORMATION?

ReqCity, LLC does not request or require and asks that you do not send us any sensitive personal information, such as details concerning racial or ethnic origin, religion or philosophical beliefs, health, sexual orientation, or political affiliation in connection with your job application and our recruiting efforts. To the extent information you do provide to us contains sensitive information, for example, details of your racial or ethnic origin, political opinions or beliefs, religious beliefs, membership in a trade union or political party, physical or mental health or condition, sexual orientation, commission or alleged commission of an offense or related proceedings, job evaluations or educational records, you explicitly authorize ReqCity, LLC to process this personal information as described in this Privacy Policy. The processing by ReqCity, LLC of your voice recordings or image, or behavior, personality, or other psychometric information are subject to the Supplemental Recruiting Privacy Policy terms.

Additionally, if you have a disability and would like ReqCity, LLC to consider any accommodation, you may provide that information during the recruiting process. However, we do not require applicants to provide this information in connection with their job application and our recruiting efforts, and if you choose to provide this information as part of our equal opportunity program, it will not be viewable or otherwise used in the hiring or selection process.

12. WHAT ARE YOUR RESPONSIBILITIES?

You are responsible for the personal information that you provide or make available to ReqCity, LLC and you must ensure it is relevant, truthful, accurate, and not misleading in any way. You must ensure that the information provided does not contain material that is obscene, defamatory, or infringing on any rights of any third party; does not contain malicious code, and is not otherwise legally actionable. Further, if you provide any personal information concerning any other person, such as individuals you provide as references, you are responsible for providing any notices and obtaining any consents necessary for ReqCity, LLC to collect and use that information as described in this Privacy Policy.

13. WHAT ARE YOUR RIGHTS UNDER THE MISSOURI STATUTORY PRIVACY AND DATA BREACH LAWS

If you are a Missouri resident, you may obtain information about Privacy Rights, as described above, by visiting Statutory Guide (mo.gov).

14. YOUR QUESTIONS AND COMMENTS

If you believe ReqCity, LLC has used information about you in a way that is not consistent with this Privacy Policy or if you have questions or comments related to our privacy practices, please contact us at: [email protected]

Written inquiries to the Global Data Protection Officer may be addressed to:

ReqCity, LLC Corporation

1315 Avondale Spring Dr., O'Fallon, MO 63368

15. DISPUTE RESOLUTION OR FILING A COMPLAINT

If you have any complaints regarding our compliance with this Privacy Policy, please contact us. We will investigate and attempt to resolve any complaints and disputes regarding our privacy practices.

16. REQCITY, LLC CORPORATE HEADQUARTERS

ReqCity’s LLC headquarters is located at: 1315 Avondale Spring Dr., O'Fallon, MO 63368

17. SUPPLEMENTAL RECRUITING PRIVACY POLICY TERMS

In addition to the terms you accepted when you applied on ReqCity’s Recruiting Site, you hereby agree to these supplemental terms of use and use of your personal information as set out in these Supplemental Recruiting Privacy Policy Terms (Supplemental Privacy Policy). Notwithstanding anything to the contrary contained in the ReqCity, LLC Privacy Policy (Privacy Policy) when you use a third party site to participate in an online video interview, you consent and agree to the use of your personal information as set out in this Supplemental Privacy Policy. Capitalized terms used but not defined herein have the meaning given to them in the Privacy Policy.

Information learned about you as a result of assessments or evaluations can include certain types of data about your personality, behavior, and suitability for a particular position. Personal information captured in a video recording may include personal information such as your voice and image. Sensitive personal information also includes information revealed in a video interview such as racial or ethnic origin, religion or philosophical beliefs, sexual orientation, membership in a trade union, political affiliation, physical or mental health or condition, commission or alleged commission of an offense or related proceedings or job evaluations or educational records. ReqCity, LLC does not require and asks that you do not provide such types of personal information. If you do not consent to your personal information being used as set out in this Supplemental Privacy Policy, do not apply through this process. If you would like ReqCity, LLC to consider any accommodation, please contact ReqCity, LLC at best email address, and ReqCity, LLC may offer an accommodation, such as a phone interview, in accordance with the Privacy Policy.

ReqCity, LLC will store a copy of the interview in accordance with its retention policies but will not retain the video for longer than is necessary to evaluate a candidate or as is otherwise permissible by applicable law. You understand that ReqCity, LLC will not advance all candidates nor will submission of a video interview guarantee a job offer. ReqCity, LLC reserves the right to make an offer or deny an interview, in its sole discretion, to candidates who submit an interview through this process, or who elect an accommodation to interview through phone or in some cases, in-person with an ReqCity, LLC recruiter. Any candidate, who ReqCity, LLC determines in its sole discretion, has tampered with a video, shares unlawful or prohibited Content, or violates ReqCity’s Terms of Use, understands that all Content may be used as set out in the Terms of Use, including, to provide Content to law enforcement.

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